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Home > Get Involved > 2022 ECLSR Vendor Application

2022 ECLSR Vendor Application

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ALL PROCEEDS BENEFIT THE 4H & FFA
YOUTH OF ELLIS COUNTY!

VENDOR BOOTH HOURS

Thursday March 24th 5pm-9pm -- VIP NIGHT with Fashion Show ($10 donation at the door)

Friday March 25th 4pm-10pm (or until conclusion of rodeo)

Saturday March 26th
10am-10pm (or until conclusion of rodeo)

VENDOR BOOTH RULES

ARTS & CRAFT VENDORS: Please include a full description of items to be sold, pictures are preferred. You will be notified if the items are NOT allowed to be sold. The ECLSR Committee reserves the right to remove items/vendors WITHOUT a refund. If you have any questions or concerns, please feel free to contact Kaitlyn Shaw at vendors@ecyexpo.com or (214) 957-8859.

Application and full payment must be received no later than March 1, 2022.
Spaces will be available for rent to any person or organization wishing to sell RETAIL ITEMS, CRAFTS, HANDWORK, PAINTINGS OR HANDOUTS…NO GARAGE SALE ITEMS. We do reserve the right to refuse application of a vendor at the discretion of the ECYE. Items NOT permitted and enforced include silly string, water guns, BB guns, plastic guns, disappearing ink, stink bombs, fireworks of any kind, pop balls,
play cigarettes, hair paint or hair painting.


REGISTRATION, SET UP AND TEAR DOWN: This is an INDOOR FESTIVAL – Vendor must provide all of their own display equipment. No tables, chairs, or tents will be available at the venue. Electrical Outlets will be available for purchase, on a first come-first serve basis. Electrical Outlets are $75 each.
Vendor must supply their own extension cords/power strips.

Set up is Wednesday March 23rd from 12pm-10pm & Thursday March 24th starting at 9am. Vendor booth must be customer ready no later than 4pm on Thursday. There will be traffic managers available to direct you during set up time. Please be considerate of others and keep all cars in designated parking areas. Call or text Kaitlyn (214) 957-8859 or Kristi (214) 912-0383 with any questions.

Please have all vehicles out of public area at least one hour prior to event starting (reference times above). Vendors will be required to be open during operating schedule. If you close early, you must have approval by Fair Chairman prior to event start. Request must be submitted in writing.

ALL VENDORS MUST BE OUT OF THE EXPO CENTER NO LATER THAN 12PM SUNDAY MARCH 27TH, 2022!

We highly encourage all vendors to stay set-up and leave merchandise available for purchase during the set vendor booth hours listed above.
It is the vendor’s responsibility to dismantle and clean their space prior to leaving.
THREE fair entry passes and ONE parking pass will be included with booth rental. Any additional passes can be purchased at the gate for $25 per person/per day. Parking Passes are available for $5 per vehicle, per day. All parking will be at the Cowboy Church of Ellis County. There will be no vendor parking permitted at the Ellis County Youth Expo building- unloading only.

WEATHER: This is an indoor/outdoor festival. There will be no refunds due to inclement weather.

SECURITY: General security will be provided overnight Thursday thru Sunday. However, vendors are responsible for their own booths, securing their own merchandise, money, and goods. Neither ECLSR Committee nor the Festival Volunteers or Sponsors will be responsible for stolen, lost or damaged
property, accidents, or injury.

FEES: Fee details are outlined on the application. Fees are to be paid in advance with application & signed contract. Booth spaces are on a first paid-first assigned basis. There will be no refund due to inclement weather. Space reservation must be made in writing and accompanied by full payment.

PAYMENT: Vendor Booth payment may be made by a credit card or money order. Cashier checks and money orders should be made payable to the Ellis County Youth Expo. Post-dated checks are not accepted.


DEADLINE: Application and FULL payment must be received no later than March 1, 2022. No refunds on cancellations after this date.

SPECIAL REQUESTS or NEEDS: If you have a special request or need, please note them on reservations.
These will be accommodated, if possible, if application is received prior to March 1, 2022. It will be difficult to make changes in space assignments, etc. on the show day.

*We ask that each vendor donates an item valued at $25 for the giveaway during the fashion show on Thursday during the VIP Night .*
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